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Operations Coordinator

Department: Telecommunications
Location: Tampa, FL


The Operations Coordinator will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and compliance. The Operations Coordinator is responsible for developing intra-office communication protocols, streamlining administrative procedures and Human Resource management of the office staff for the Learning Alliance team(s) in Florida.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting the organization and its mission of serving US Veterans into the Wireless Infrastructure telecommunications industry.


  • Organize and schedule meetings and appointments pertaining to resource allocation
  • Partner to maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
  • Manage executives' schedules, calendars and appointments relating to trade show projects
  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled and filing systems are followed
  • Inspect that clerical functions are properly assigned and monitored
  • Work closely with Company consultant on the gathering and filing of student records to DOE
  • Responsible for maintaining office policies, procedures and standards of operation
  • Assign and monitor clerical, administrative and secretarial responsibilities
  • Perform review and analysis of special projects and keep the management properly informed
  • Determine current trends and provide a review to management for continues improvement
  • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications
  • Participate actively in the planning and execution of company events
  • Allocate available resources to enable successful task performance
  • Establish and monitor procedures for record keeping
  • Ensure security, integrity and confidentiality of data
  • Oversee adherence to office policies and procedures
  • Analyze and monitor internal processes
  • Monitor and maintain office supplies inventory
  • Review and approve office supply acquisitions
  • Handle customer inquiries and complaints
  • Maintain a safe and secure working environment


  • Knowledge of office management responsibilities, systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of office software packages


CollabFirst is focused on providing our transitioning military service members and veterans in our community with support to overcome the roadblocks associated with sustainable employment opportunities. We ensure our military service members receive the tools needed to succeed in civilian life and the civilian workforce. Veterans enter into careers suitable for their level of military experience and economic sustainability.


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